Inmate Property

December 13, 2002

The Sumner County Sheriff’s Office has contracted with Swanson Services Corporation to provide a computerized inmate accounting system. The system will establish and maintain the collection of medical fees and damage to county property costs. It will also provide commissary services to inmates. Inmates will no longer be permitted to receive any property that is not issued by the jail or purchased by the inmate through Swanson Services Corporation.

On January 6, 2003 and every day thereafter, when a person in processed into the Sumner County Jail, any money the inmate has will be submitted to Swanson Services Corporation for deposit into the inmate accounting system.

On December 30, 2002 and every day thereafter, family, friends or associates can leave money orders (no cash, no checks) for inmates at the designated area of the jail or mail money orders to the jail. The money order must have “Inmate Name/Inmate Trust Account” on the money order (example : John Smith/Inmate Trust Account). To assure proper credit, the money order must also have the inmate’s social security number, date of birth or inmate identification number on the money order since there are some inmates that have the same first and last name as another inmate. Incomplete or incorrect money orders may be returned to sender. If mailing the money order, address the envelope to : Swanson Services Corporation, c/o Sumner County Jail, 117 W. Smith Street, Gallatin, TN 37066.

On January 6, 2003 and every day thereafter, inmate accounts will be debited for medical care provided to the inmate if the inmate has adequate funds in his/her inmate account. A $10.00 fee will be debited from an inmate’s account for any medical related visit/treatment with a doctor, nurse, dentist, hospital, clinic or other medical facility. A $5.00 fee will be debited from an inmate’s account for any prescription medications provided. No inmate will be denied medical care due to the lack of inmate account funds but the inmate account will be debited when future funds are made available.

On a scheduled basis and unless otherwise restricted, the inmate will be allowed to use his/her funds to order and purchase authorized items such as hygiene items, over the counter medications, clothing items, candy, snacks, beverages and other miscellaneous items. Items ordered by the inmate will be deducted from the inmate’s account and delivered to the inmate by Swanson Services Corporation.

When an inmate is released from jail during normal business hours, Swanson Service Corporation will issue a check to the inmate for any account balance due the inmate. If the inmate is released during a period other than normal business hours, the inmate will need to contact the Swanson Service Corporation employee at the jail during normal business hours and make arrangements to receive his/her funds. Normal business hours are considered to be from 8:00am – 4:00pm, Monday -Friday, excluding holidays.

Should an inmate be released before Swanson Service Corporation has deposited the inmate funds, every effort will be made to return said funds to the inmate upon release.